Essential Catalogue
Create the core structured record required for storage visibility, internal control or later enrichment.
- Category and identity
- Core attributes
- Basic measurements and condition
- Manual review before completion
Services · Catalogue Preparation
Turn Received Inventory into Structured, Reviewable Catalogue Records
Organise category, attributes, measurements, colour, imagery, condition, titles, descriptions, tags and commercial fields before inventory moves to publication or internal use.
Catalogue Preparation can be manual, AI-assisted or premium-reviewed item by item. Photography capture and advanced studio work remain available as a separate service.
From item identity to approved catalogue record
Data + evidence + review
Data + evidence + review
01
Classify
Select the correct category and automatically load the applicable attribute set.
Classify
Select the correct category and automatically load the applicable attribute set.
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02
Measure and Describe
Record colour, dimensions, condition, brand, material, fit and item-specific details.
Measure and Describe
Record colour, dimensions, condition, brand, material, fit and item-specific details.
03
Enrich
Use approved images and the selected AI or manual preparation mode.
Enrich
Use approved images and the selected AI or manual preparation mode.
04
Review and Hand Over
Validate quality, commercial rules, channel mapping and draft readiness.
Review and Hand Over
Validate quality, commercial rules, channel mapping and draft readiness.
AI may accelerate preparation. Approval remains accountable.
Suggestion → review → release
Suggestion → review → release
Choose the preparation depth
Use Manual Preparation, AI Assistance or Premium Human Review
The catalogue method can be selected item by item. This allows low-complexity inventory to move efficiently while high-value or complex items receive deeper review.
↔ Swipe through the catalogue models
AI-Assisted Catalogue
Accelerate repetitive preparation while retaining category rules and human approval.
- Colour and attribute suggestions
- Title, description and tag suggestions
- Approved image cleanup
- Reviewer accepts or corrects output
Premium Review
Apply deeper human review to higher-value, complex or channel-sensitive inventory.
- Detailed attribute validation
- Commercial and channel review
- Enhanced copy and presentation
- Supervisor approval where required
Four connected catalogue components
Build the Record from Category, Evidence, Enrichment and Review
Each component remains visible so missing or low-confidence information can be corrected before the record is handed to commerce, storage or internal teams.
↔ Swipe through the catalogue components
Category and Attributes
Select the category and automatically load the attributes relevant to that inventory type.
CategoryBrandMaterialCondition
Images, Colour and Measurements
Use approved images and capture the measurements and visual facts required by the category.
ImagesColourDimensionsFit
Content and AI Controls
Select the preparation mode and generate or write appropriate catalogue content.
TitleDescriptionTagsAI mode
Review and Readiness
Validate completeness, quality, commercial rules and destination-specific requirements.
RatingReviewMappingDraft ready
See catalogue preparation in action
Follow an Item from Category Selection to Approved Catalogue Handover
Start with the complete catalogue architecture, then move through the work queue, category-driven attributes, images, colour, measurements, AI mode, content, review, channel mapping and draft readiness.
↔ Swipe through the Catalogue Preparation walkthrough
01
Load the correct data structure
Load the correct data structure
Category and Dynamic Attributes
The selected category determines which attributes should be available. Garments, furniture, props, equipment and specialist assets should not use one generic form.
Category-driven fields reduce clutter, improve consistency and make later search, filtering, reporting and channel mapping more reliable.
Searchable categories
Automatic attribute sets
Custom fields where approved
Automatic attribute sets
Custom fields where approved
↔ Swipe through category and attribute controls
Searchable Category Selection
Find the correct category quickly without navigating long static lists.
- Search across approved categories
- Parent and child hierarchy
- Broad operating category where needed
- Category change with validation
Automatic Attribute Loading
Show only the fields relevant to the selected category.
- Garment and accessory attributes
- Furniture and dimensional attributes
- Props, equipment and component fields
- Required versus optional attributes
Identity and Condition Data
Connect descriptive data with item-level custody and current condition.
- Brand, label and model
- Material, pattern and finish
- Condition and visible defects
- Custody QR and internal references
Validation and Exceptions
Prevent incomplete or incompatible data from silently reaching the next stage.
- Missing required attributes
- Conflicting values
- Unknown category or brand
- Reviewer note and correction route
02
Capture visual and dimensional truth
Capture visual and dimensional truth
Images, Colour and Measurements
Catalogue Preparation verifies that the required images are present and records the visual and dimensional facts needed by the selected category and operating route.
Full photography, advanced retouching, virtual try-on and studio campaigns remain part of the separate Photography and Studio Services scope.
Image readiness
Automatic colour suggestion
Category-specific measurements
Automatic colour suggestion
Category-specific measurements
↔ Swipe through image, colour and measurement controls
Required Image Check
Confirm the minimum visual evidence required by the operating model.
- Front and back images where required
- Detail and defect evidence
- Orientation and framing check
- Missing-image route
Approved Image Cleanup
Apply limited cleanup where it improves catalogue usability without changing the item truth.
- Background cleanup
- Basic crease and presentation correction
- Crop and consistency
- Original image retained where required
Colour Detection and Review
Use image analysis to suggest colour while retaining human confirmation.
- Primary and secondary colour
- Pattern and finish
- Lighting-related uncertainty
- Reviewer correction
Category-Specific Measurements
Load the relevant measurement set rather than one universal form.
- Bust, waist, hip and length
- Sleeve, shoulder and inseam
- Furniture dimensions and weight
- Centimetre and inch visibility
03
Control cost, speed and review depth
Control cost, speed and review depth
AI Assistance and Catalogue Content
Each item can use a different preparation mode. The selected mode controls whether AI generates suggestions, whether deeper analysis is used and how much human review is required.
AI output is never treated as final merely because it was generated successfully. The reviewer remains responsible for accuracy and release.
Per-item controller
Human approval
Cost visibility
Human approval
Cost visibility
↔ Swipe through AI and content controls
Standard AI — Low Cost
Use economical assistance for straightforward, lower-risk catalogue work.
- Basic title and description suggestions
- Common attribute suggestions
- Tag and keyword suggestions
- Human validation before completion
Enhanced AI — Medium Cost
Use deeper analysis where the item requires richer interpretation.
- More detailed attributes
- Improved copy and categorisation support
- Visual detail interpretation
- Higher review expectation
Premium Review — High Cost
Apply enhanced AI assistance with deeper human review for sensitive inventory.
- High-value or complex items
- Detailed commercial presentation
- Destination-specific review
- Supervisor approval where required
Manual Only — No AI Cost
Prepare the catalogue record without AI generation.
- Human-written title and description
- Manual attribute entry
- Manual colour and category confirmation
- Useful for restricted or exception items
04
Approve the record before publication
Approve the record before publication
Review, Rating and Channel Readiness
The completed catalogue record is checked for quality, completeness, commercial eligibility and destination-specific requirements before it moves into a draft or internal ready state.
Publication remains a separate controlled workflow. Catalogue completion does not automatically make inventory live.
Quality rating
Commercial eligibility
Draft—not automatic publish
Commercial eligibility
Draft—not automatic publish
↔ Swipe through review and readiness controls
Completeness Review
Confirm that required data and evidence are present.
- Category and required attributes
- Images and measurements
- Condition and identity
- Title, description and tags
Catalogue Quality Rating
Record a structured quality or readiness rating for operational review.
- Data completeness
- Image quality
- Confidence and exception flags
- Reviewer and timestamp
Destination Mapping
Check the fields and commercial rules required by each approved destination.
- Vault marketplace mappings
- Client Commerce OS mapping
- Rental or sales eligibility
- Destination-specific exclusions
Draft and Handover
Release the approved record to the next controlled stage.
- Internal catalogue ready
- Draft creation where approved
- Review lock and publication handover
- Complete activity history
Catalogue preparation workflow
Receive the Item Record, Classify, Enrich, Review and Hand Over
The sequence creates an accountable record without combining catalogue preparation with automatic publication.
↔ Swipe through the catalogue workflow
Receive the Queue
Accept items routed from intake with custody identity, images, condition and required service scope.
Select Category
Choose the correct category and load the relevant attribute and measurement sets.
Capture Facts
Record attributes, colour, measurements, condition, brand, material and components.
Prepare Content
Use the selected AI mode or manual preparation to create titles, descriptions and tags.
Review and Rate
Validate data, images, commercial eligibility, destination mapping and catalogue quality.
Hand Over
Mark the record ready for internal use or controlled draft and publication workflows.
Preparation mode is visible per item
Standard AI, Enhanced AI, Premium Review and Manual Only remain selectable and auditable.
Catalogue complete does not mean live
Publication requires the separate review, destination and approval controls applicable to the inventory.
Catalogue responsibility
Keep Source Information, Preparation, Review and Publication Approval Separate
The client or seller supplies accurate source information. The catalogue team prepares and reviews the record. Commercial approval remains controlled by the authorised owner.
Responsibility
Client or Seller
Vault Catalogue Team
Commercial or Channel Owner
Provide source information and ownership
Responsible
Review and clarify
Not applicable
Category, attributes and measurements
Clarify unknown information
Prepare and validate
Define destination requirements
AI mode and catalogue preparation
Approve commercial scope
Execute selected mode
Review sensitive requirements
Quality review and catalogue rating
Respond to exceptions
Responsible
Review channel readiness
Pricing and commercial eligibility
Approval retained
Record supplied values
Apply channel rules
Draft and publication approval
Approve where required
Hand over approved record
Control release
↔ Swipe through the catalogue responsibility views
Client or Seller
- Source information Provide accurately
- Unknown details Clarify
- Commercial values Approve
- Publication Approve where required
Vault Catalogue Team
- Category and attributes Prepare
- Measurements and content Record
- AI suggestions Review
- Quality rating Responsible
Commercial or Channel Owner
- Destination requirements Define
- Commercial eligibility Control
- Mapping and exclusions Review
- Release Approve
Different catalogue requirements
Configure the Record Around the Inventory and Destination
The required depth changes by category, value, condition, commercial intent and destination.
↔ Swipe through the catalogue use cases
Catalogue Preparation FAQs
Common Questions Before Catalogue Work Begins
The final scope depends on the inventory category, data quality, images, measurements, AI mode, review depth and intended destination.
Are available attributes loaded automatically by category?
Yes. The selected category should load the applicable attribute and measurement sets so the team does not use one generic form for every inventory type.
Can the preparation mode be selected per item?
Yes. Standard AI, Enhanced AI, Premium Review and Manual Only can be selected item by item according to cost, complexity and review needs.
Does AI-generated content publish automatically?
No. AI output is a suggestion. A reviewer validates the record, and publication remains a separate controlled workflow.
Can colour be detected automatically?
Yes, colour can be suggested from approved images, but lighting, pattern and finish can affect accuracy. Human confirmation remains required.
Can measurements be shown in centimetres and inches?
Yes. The record can store and display dual units where the category and interface require them.
Is photography included in Catalogue Preparation?
Catalogue Preparation verifies and uses the required images. Full image capture, advanced retouching, virtual try-on and studio campaigns are handled under Photography and Studio Services.
Can existing spreadsheets or catalogue data be imported?
Potentially. The source data must be assessed, mapped and cleaned. Missing, duplicate or incompatible records move through exception review.
Can one record be mapped to multiple destinations?
Yes, where the inventory is eligible. Each destination can require different fields, commercial rules and approval.
What is the catalogue quality rating?
It is an operational readiness indicator based on data completeness, image quality, confidence, exceptions and review status.
Does catalogue completion make the inventory live?
No. Catalogue completion can make the record internally ready or draft-ready. Publication requires the applicable review and release controls.
Begin with the required catalogue depth
Tell Us What the Inventory Is and Where the Record Must Be Used
We will map the category, attributes, images, measurements, AI mode, review depth and destination-readiness requirements.