Industry Solutions

Inventory Operations Configured Around the Industry

Different assets require different identity, custody, storage, scheduling, commercial, fulfilment, return and condition controls.

Combine managed services, Vault marketplaces and Vault Commerce OS around the way your industry actually handles inventory.

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Explore Managed Services
Industry-specific workflows
Physical + commercial control
Client-operated or managed
One operating foundation, configured by industry
Asset → workflow → outcome
01
Asset Identity
Catalogue information, QR, dimensions, components, condition and ownership.
→
02
Custody and Location
Sites, warehouses, rails, racks, containers, projects and responsible teams.
03
Commercial and Operational Use
Reservations, rental, sale, issue, dispatch, return, restoration and reuse.
04
Control and Insight
Roles, approvals, exceptions, activity history, reporting and multi-site visibility.
The asset type changes the workflow—not the need for control.
Configured by industry
Choose the operating combination

Use Managed Services, Commercial Channels, Technology or a Connected Combination

The industry determines the workflow. The engagement model determines which work is performed by the client, by Vault or through a shared operating structure.

↔ Swipe through the solution models
01

Managed Services

Use selected physical inventory services without replacing the client’s complete technology stack.

  • Receiving and intake
  • Catalogue and photography
  • Storage and fulfilment
  • Returns, care and restoration
02

Connected Vault Ecosystem

Combine physical operations with approved Vault marketplaces and connected commercial workflows.

  • Managed inventory preparation
  • Marketplace eligibility and publication
  • Reservation and fulfilment
  • Earnings and activity visibility
03

Vault Commerce OS

Run the client’s own website, CRM, catalogue, WMS, transactions, portals and reporting platform.

  • Client-branded Commerce OS
  • Own teams and facilities
  • Optional Vault connections
  • Modular phased implementation
Four industry solution families

Different Assets Require Different Operating Controls

Each solution family uses the same connected foundation while changing the catalogue, location, scheduling, fulfilment, return and reporting details.

↔ Swipe through the industry families
01

Fashion, Costumes and Styling

Control high-volume, high-variety wardrobe inventory across people, projects, shoots and commercial use.

VariantsMeasurementsStylingCare

View fashion and costume controls

02

Studios, Media and Production

Connect project assets, departments, kits, custody, issue, return and long-term reuse.

ProjectsDepartmentsKitsReuse

View studio and media controls

03

Furniture, Events and Weddings

Manage bulky, modular, visual and time-sensitive inventory across venues and installations.

DimensionsComponentsSchedulingLogistics

View furniture and event controls

04

Specialist and Multi-Site Operations

Configure higher-control, distributed or document-heavy inventory environments.

Restricted accessMulti-siteDocumentsAudit

View specialist controls

See industry configuration in action

Follow the Same Operating Foundation Across Different Asset Types and Workflows

Start with the industry solution architecture, then move through wardrobe, screen and media, furniture and events, specialist custody, multi-site operations, responsibility, commercial eligibility and reporting.

Slide 1 of 10

Complete industry solution architecture

02
Fashion, costume and styling inventory The view connects wardrobe identity, variants, measurements, storage, availability, styling use and care history.
Step 1 · Configure wardrobe inventory

Control High-Volume, High-Variety Wardrobe Assets

The catalogue and physical record must support both recognition and repeated styling or commercial use.

  • Variants, measurements and imagery
  • Rail, shelf, box or trunk location
  • Look, project and person references
  • Availability, return and care history
What this screen demonstrates The same wardrobe record supports internal styling, project issue, rental, sale and long-term reuse.
03
Styling availability and return Inventory is shortlisted, reserved, issued, returned, inspected and restored through accountable activity.
Step 2 · Run styling workflows

Move from Selection to Issue, Return and Reuse

Availability and custody remain visible while wardrobe inventory moves between storage, fittings, shoots and events.

  • Shortlist or look assignment
  • Reservation dates and conflicts
  • Issue, responsible person and location
  • Return, condition and restoration
What this screen demonstrates The workflow reduces double commitments and missing inventory after styling activity.
04
Screen and media project assets Costumes, props, set assets and kits remain connected to projects, departments, scenes, people and custody events.
Step 3 · Connect project assets

Tie Assets to Projects, Departments and Responsible Teams

Project context is retained without losing the current physical location and custody truth.

  • Project, episode, campaign or scene
  • Department and responsible person
  • Kit, component and container records
  • Issue, dispatch, return and archive
What this screen demonstrates The screen shows project use and long-term asset reuse in one connected record.
05
Furniture, event and wedding assets Dimensions, components, capacity, venue schedules, transport, setup, return and condition remain connected.
Step 4 · Configure bulky inventory

Coordinate Dimensions, Capacity, Scheduling and Logistics

Bulky and modular assets require physical and scheduling information beyond a basic catalogue description.

  • Dimensions, weight and components
  • Warehouse and floor-slot capacity
  • Venue dates and transport windows
  • Setup, return and restoration
What this screen demonstrates The view connects catalogue suitability with operational feasibility.
06
Specialist and restricted custody Roles, restricted sites, documents, approvals, security holds and evidence are configured around higher-control inventory.
Step 5 · Apply specialist controls

Increase Control Where the Asset and Risk Require It

Higher-value or document-heavy inventory can use stronger access, approval and evidence requirements.

  • Role and location restrictions
  • Documents and retention dates
  • Approval and security hold routes
  • Inspection and activity evidence
What this screen demonstrates Additional controls are applied by scope rather than imposed on every inventory type.
07
Multi-site locations and transfers Multiple facilities, internal locations, transfers, in-transit custody and local responsibility remain visible.
Step 6 · Connect locations

Preserve Location Truth Across Sites and Transfers

Distributed operations can share one structure while retaining local roles and physical accountability.

  • Warehouses and business units
  • Internal location hierarchy
  • Transfer and in-transit custody
  • Local versus central availability
What this screen demonstrates The view reduces uncertainty when inventory moves between facilities, partners and client sites.
08
Operating model and responsibility Each workflow identifies whether the client, Vault or a shared team performs and approves the work.
Step 7 · Assign responsibility

Keep Operating Ownership Explicit by Workflow

The same industry can use client-operated, Vault-managed or hybrid responsibility across different sites and activities.

  • Client, Vault or shared ownership
  • Site and workflow defaults
  • Commercial approval rights
  • Exceptions and escalation
What this screen demonstrates Visible ownership makes handoffs accountable and prevents duplicated or abandoned work.
09
Commercial eligibility and channels Inventory can remain internal, become available through a client website, or connect with approved Vault and external destinations.
Step 8 · Configure commercial access

Connect Physical Availability to Approved Commercial Use

Commercial access follows ownership, condition, availability, permissions and destination requirements.

  • Internal, rental, sale or archive state
  • Client website eligibility
  • Vault and external destinations
  • Reservation and fulfilment ownership
What this screen demonstrates The system prevents commercial activity from becoming disconnected from physical availability.
10
Industry reporting and reuse Management can review location, activity, exceptions, utilisation, commercial use, condition and reuse across sites.
Step 9 · Report and improve

Measure Availability, Exceptions, Utilisation and Reuse

Connected reporting reveals where valuable inventory is unavailable, underused, missing, damaged or ready for reuse.

  • Inventory and location status
  • Movement and exception activity
  • Utilisation and commercial performance
  • Condition, restoration and reuse
What this screen demonstrates The reporting view supports operational improvement across different asset families and locations.
↔ Swipe through the Industry Solutions walkthrough
01
High-volume wardrobe control

Fashion, Costumes and Styling

Manage garments, accessories and complete looks across variants, measurements, people, collections, projects and repeated commercial use.

The workflow can support client-owned wardrobes, stylist inventory, rental catalogues, sale inventory or connected combinations.

Wardrobes
Rental and sale
Styling workflows
↔ Swipe through fashion and costume capabilities

Item-Level Identity

Represent the details required to recognise and reuse wardrobe inventory.

  • Category, colour, material and brand
  • Size, measurements and fit
  • Images, condition and care
  • Look, collection and project links

Storage and Availability

Connect the digital record with the physical wardrobe location.

  • Rails, shelves, boxes and trunks
  • Current availability and reservation
  • Client, stylist or project custody
  • Movement and issue history

Styling and Commercial Use

Support internal selection and approved rental or sales activity.

  • Look preparation and shortlisting
  • Shoot, fitting and event issue
  • Rental duration and extensions
  • Commercial eligibility and publication

Returns and Care

Protect future use through accountable return and condition workflows.

  • Return counts and inspection
  • Laundry, steaming and cleaning
  • Repair and restoration
  • Return to location and availability
02
Project asset custody and reuse

Studios, Media and Production

Connect costumes, props, set assets, equipment and department kits to projects, schedules, locations and responsible teams.

The same records can support active project use, long-term archives, reuse across future work and approved commercial availability.

Projects and departments
Issue and return
Archive and reuse
↔ Swipe through studio and media capabilities

Project and Department Control

Connect inventory with the work and team responsible for it.

  • Project, season, episode or campaign
  • Costume, art, props or technical department
  • Character, scene or unit reference
  • Responsible person and approval

Kits and Component Records

Keep complete sets and their individual parts accountable.

  • Kit, case or container identity
  • Required components and quantities
  • Missing and replacement checks
  • Documents, notes and evidence

Issue, Dispatch and Return

Record physical custody while assets move between teams and locations.

  • Reservation and issue
  • Vehicle, location and handover
  • Return due dates and reminders
  • Count, condition and discrepancy

Archive and Reuse

Preserve inventory value beyond one project lifecycle.

  • Archive location and retention
  • Condition and restoration history
  • Reuse across future projects
  • Optional rental, sale or display eligibility
03
Bulky and time-sensitive inventory

Furniture, Events and Weddings

Manage visual, dimensional and component-based inventory across warehouses, venues, sets, installations and repeated event use.

Scheduling, transport, assembly, condition and capacity are as important as the catalogue description.

Dimensions and components
Venue scheduling
Transport and installation
↔ Swipe through furniture and event capabilities

Dimensions and Components

Represent the physical information required for storage and use.

  • Length, width, height and weight
  • Materials, finish and colour
  • Parts, accessories and assembly
  • Handling and transport requirements

Location and Capacity

Match bulky inventory with appropriate physical space.

  • Warehouse zones and floor slots
  • Stacking and access constraints
  • Square-foot and cubic-foot usage
  • Dedicated client or project areas

Scheduling and Logistics

Coordinate availability with venues, teams and movement windows.

  • Reservation dates and conflicts
  • Venue and contact information
  • Loading, dispatch and transport
  • Setup, teardown and collection

Condition and Restoration

Protect repeated use through documented return and maintenance.

  • Pre-dispatch and return evidence
  • Damage and missing components
  • Cleaning, repair and refinishing
  • Return to storage and availability
04
Higher-control and distributed operations

Specialist and Multi-Site Operations

Configure restricted, high-value, regulated, distributed or document-heavy inventory workflows around the client’s governance requirements.

Different sites can share one operating structure while retaining location, role and approval boundaries.

Restricted access
Multiple sites
Audit and reporting
↔ Swipe through specialist and multi-site capabilities

Restricted Access

Limit visibility and actions by role, location and responsibility.

  • Site and zone restrictions
  • Role and approval levels
  • Security hold and exception routes
  • Sensitive notes and documents

Records and Retention

Keep the supporting evidence required by the operation.

  • Certificates and inspection records
  • Ownership and custody documents
  • Expiry and renewal reminders
  • Retention and archive rules

Multi-Site Warehouse Operations

Coordinate inventory without losing physical location truth.

  • Warehouses and business units
  • Transfers and in-transit custody
  • Local versus central availability
  • Site-specific teams and workflows

Auditability and Reporting

Make current state, exceptions and responsibility visible.

  • Complete activity history
  • Counts and reconciliation
  • Exceptions and corrective action
  • Cross-site operational reporting
Industry solution journey

Assess, Map, Configure, Digitise, Operate and Scale

The implementation should begin with the asset and workflow reality—not with a generic feature list.

↔ Swipe through the industry solution journey
01

Assess

Review the assets, sites, users, condition, data, commercial goals and operating constraints.

02

Map

Define identity, custody, locations, schedules, approvals, movement and return requirements.

03

Configure

Select managed services, Vault channels, Commerce OS modules and responsibility boundaries.

04

Digitise

Create structured catalogue records, QR identities, locations and supporting evidence.

05

Operate

Run receiving, reservation, issue, fulfilment, return, care and exception workflows.

06

Scale

Add sites, teams, channels, automation and reporting after the first operation is stable.

Industry configuration

Fields, locations, roles and workflows reflect the physical and commercial reality of the asset.

Phased operating release

Begin with the controls required now and extend after users and processes are stable.

Solution layers

Physical Work, Commercial Access and Technology Can Be Combined

The client can use one layer independently or connect all three. The applicable proposal should define responsibility and commercial scope.

Capability
Managed Services
Vault Marketplaces
Vault Commerce OS
Receiving, catalogue and storage
Available by scope
Uses prepared inventory
Can record client-operated work
Client-branded website and CRM
Not the primary layer
Vault channel experience
Core capability
Rental and sales channels
Supports fulfilment where scoped
Vault commercial destinations
Client’s own commerce
Warehouse and location control
Vault-managed locations
Uses current availability
Client or connected facilities
Fulfilment and returns
Available by scope
Connected commercial activity
Configurable operating owner
Reporting and activity history
Service activity
Channel and earnings activity
Complete client platform view
↔ Swipe through the solution layers
01

Managed Services

  • Receiving and catalogue Available by scope
  • Storage and locations Vault-managed
  • Fulfilment and returns Available by scope
  • Reporting Service activity
02

Vault Marketplaces

  • Prepared inventory Required
  • Commercial destinations Vault channels
  • Fulfilment activity Connected
  • Reporting Channel and earnings
03

Vault Commerce OS

  • Client brand and CRM Core capability
  • Inventory and WMS Client or connected
  • Commerce and fulfilment Configurable
  • Reporting Complete platform view
Common operating failures

Replace Disconnected Spreadsheets, Storage Knowledge and Manual Follow-Up

Industry configuration is valuable when it removes recurring operational uncertainty—not when it merely changes labels.

↔ Swipe through the operating problems addressed
Unknown LocationThe digital record does not reliably identify the current physical location.
Incomplete Asset IdentityTeams cannot search, compare, reserve or verify inventory consistently.
Unclear CustodyThe responsible project, person, site or vehicle is not visible.
Availability ConflictsDates, reservations, projects and commercial commitments overlap.
Missing ComponentsKits, sets and modular assets return incomplete without accountable checks.
Condition LossDamage, cleaning, repair and restoration history is not connected.
Manual HandoffsTeams depend on messages and individual memory for the next action.
Limited Reuse VisibilityValuable inventory remains unused because availability and suitability are unknown.
Industry Solutions FAQs

Common Questions Before Configuring the Operation

The final solution depends on the asset type, sites, users, data, commercial model and responsibility split.

Request an Industry Assessment

Does every industry require a different platform?

No. The connected foundation can remain consistent while fields, locations, roles, schedules, condition controls and workflows change by industry.

Can we use only Vault managed services?

Yes. Selected physical services can be used without deploying the complete Commerce OS platform.

Can we operate Commerce OS with our own teams and facilities?

Yes. Vault Commerce OS can be configured around client-operated sites, shared responsibilities or connected Vault services.

Can the same inventory be used internally and commercially?

Potentially. Eligibility depends on ownership, availability, condition, permissions, commercial rules and the selected destination.

Can one asset belong to a project, person and physical location?

Yes. The record can connect the physical location with project, department, person, kit, reservation and current custody references.

Can kits and component sets be managed?

Yes. Complete kits, containers and modular sets can be linked to their expected components and checked during issue and return.

Can multiple warehouses and client sites be connected?

Yes. The hierarchy can represent multiple facilities, internal locations, client sites, partner sites and in-transit custody.

Can restricted or high-value inventory use additional controls?

Yes. Roles, site restrictions, approvals, evidence, security holds and document requirements can be configured by scope.

How is the industry solution priced?

The proposal can separate Commerce OS, implementation, managed services, storage, usage activity and commercial-channel components.

Can implementation be phased?

Yes. Begin with the locations, inventory and workflows needed for the first stable operating release, then expand.

Start with the asset and operating reality

Tell Us What You Manage and Where the Operation Breaks Down

We will map the appropriate managed services, Vault channels, Commerce OS modules, locations, roles and implementation sequence.

Request an Industry Assessment
Request a Commerce OS Demo