Inventory Visibility
Give approved users an accurate image-led view of inventory, location, availability, condition and activity.
- Grid and list views
- Search and advanced filters
- Current location and custody
- Downloads and reports
Services · Inventory Management and Seller Control
Search, Locate, Select and Control Inventory through a Powerful Seller Dashboard
Give clients and approved teams a commerce-style inventory explorer with images, search, filters, bulk selection, location visibility, requests, destinations, fulfilment settings, reports and complete activity history.
This is the control interface included with Vault storage and managed-service operations. A full client-owned Vault Commerce OS deployment remains a separate software scope.
From inventory visibility to accountable actionSearch + select + request + control
01Explore InventoryBrowse image-led grid or list views with keyword, category, attribute, location and status filters.
→
02Select and ActChoose individual or bulk inventory and create the applicable inbound, outbound, return or project request.
03Manage through the DashboardControl lots, inventory, requests, destinations, fulfilment ownership, access and support.
04Trace and ReportReview current location, custody, availability, movements, exceptions, exports and user activity.
Clients should be able to operate their inventory—not merely view a static report.Visibility + action + accountability
Choose the client-control depth
Use Visibility, Self-Service Operations or Connected Control
The same inventory can support different levels of client action according to storage ownership, service responsibility, user permissions and commercial approval.
↔ Swipe through the inventory-control models
Self-Service Requests and Selection
Let users shortlist and select inventory in bulk and create controlled operational requests.
- Bulk selection and quantities
- Inbound, outbound and return requests
- Project and stylist shortlists
- Dates, notes and approvals
Full Seller Dashboard Control
Provide client-level control over access, lots, inventory, destinations, fulfilment, requests and support.
- Users and permissions
- Lots and inventory management
- Destination and fulfilment controls
- Activity, exceptions and support
Four connected control components
Explore, Select, Manage and Govern
The control layer connects the client-facing dashboard with the same custody, location, service and commercial records used by Vault operations.
↔ Swipe through the inventory-control components
Commerce-Style Inventory Explorer
Browse inventory through familiar image-led layouts with detailed operational filters.
Grid or listSearchFiltersLocate
Bulk Selection and Requests
Select large groups of inventory and convert them into structured operating requests.
Bulk selectQuantitiesShortlistsRequests
Seller Dashboard Control
Manage lots, inventory, access, destinations, fulfilment ownership and support from one dashboard.
LotsInventoryRequestsSettings
Governance and Reporting
Retain user permissions, activity, exceptions, exports, movement and commercial history.
PermissionsHistoryExportsExceptions
See inventory management and Seller control in action
Follow Inventory from Search and Selection to Request, Execution and Reporting
Start with the complete client-control architecture, then move through the Seller Dashboard, image-led inventory explorer, advanced filters, item details, bulk selection, inbound and outbound requests, fulfilment settings, reports and activity history.
↔ Swipe through the Inventory Management and Seller Control walkthrough
01
Find the right inventory without spreadsheet hunting
Find the right inventory without spreadsheet hunting
Commerce-Style Inventory Explorer, Search and Filters
The inventory view should feel as easy to browse as a modern commerce catalogue while exposing the operational facts required for custody and warehouse work.
Users can switch between image-led grid and compact list views without losing selected items, filters or request context.
Image-led grid and list
Deep filters
Live location and availability
Deep filters
Live location and availability
↔ Swipe through inventory explorer controls
Grid and List Views
Choose the layout appropriate to visual browsing or dense operational review.
- Item image, identity and owner
- Category, condition and availability
- Selected quantity and action state
- Responsive desktop and mobile layout
Keyword and Attribute Search
Search across the fields that clients and operational teams actually use.
- Title, SKU and custody reference
- Category, brand, colour and size
- Measurements, style and tags
- Client, lot and project references
Location and Status Filters
Filter by physical and operational state without opening each item.
- Warehouse, zone, rack, shelf and bin
- Rail, container and floor slot
- Available, reserved, held or in transit
- Catalogue, destination and care status
Locate and Item Detail
Open the full physical and operational record from the search result.
- Current and previous location
- Custody and identifier relationships
- Images, condition and components
- Movement, request and activity history
02
Act on hundreds of items without repeating the same form
Act on hundreds of items without repeating the same form
Bulk Selection, Shortlists and Inbound, Outbound or Return Requests
Users should be able to select individual items, complete pages or filtered result groups while keeping quantity and availability controls visible.
The selected inventory can move into the appropriate request builder without losing filters, project context or selected quantities.
Persistent bulk selection
Project and stylist shortlists
Structured request builders
Project and stylist shortlists
Structured request builders
↔ Swipe through bulk selection and request controls
Persistent Bulk Selection
Keep selected inventory available while users search, filter and move between pages.
- Select individual or visible results
- Quantity limited by available units
- Selection tray and running count
- Remove, edit or clear selections
Bulk Inbound Preparation
Create structured inbound lots or upload item information for inventory expected to arrive.
- Lot, package and expected-item context
- Template or structured bulk entry
- Service and identification choices
- Pickup, drop and scheduling details
Outbound and Project Requests
Turn selected inventory into a project, stylist pull, delivery or collection request.
- Project and client reference
- Dates, setup and return windows
- Destination, contacts and transport
- Alternatives, notes and approval
Return Selection and Reconciliation
Select expected or outstanding inventory and monitor what has returned.
- Expected, received and outstanding counts
- Partial-return support
- Missing-label recovery route
- Condition, discrepancy and next action
03
Give each client one operational home
Give each client one operational home
Seller Dashboard for Inventory, Lots, Requests, Destinations and Fulfilment
The dashboard should provide control over the areas Vault has approved for the client, rather than exposing every administrative function or reducing the experience to a read-only portal.
Client-level defaults reduce repetitive configuration, while per-item exceptions remain available where operating or commercial rules differ.
Role-based dashboard
Client defaults
Per-item exceptions
Client defaults
Per-item exceptions
↔ Swipe through Seller Dashboard controls
Account, Access and Users
Manage the approved people, marketplaces and categories attached to the client account.
- User invitations and role permissions
- Marketplace and destination access
- Searchable operating categories
- Address, contact and account settings
Lots and My Vault Inventory
Create and review lots and operate the inventory already held or connected to Vault.
- Lot status and inbound relationship
- Inventory grid, selection and locate
- Availability and custody state
- Bulk actions within permission
Requests and Service Progress
Create and monitor inbound, outbound, return and support activity.
- Request type and item list
- Stage, progress and next action
- Documents, images and exceptions
- Activity and responsible team
Destinations and Fulfilment Ownership
Control where approved inventory may be used and who performs the physical work.
- Vault, vendor or hybrid fulfilment
- Client-level default with item override
- Rental, sales or internal-use eligibility
- Draft, review and publication controls
04
Preserve control as inventory and users grow
Preserve control as inventory and users grow
Permissions, Activity History, Reports and Exception Control
Every search result, selection, request and configuration change should remain connected to the responsible user and the underlying inventory record.
Reports should be exportable for operational review without becoming a disconnected replacement for live inventory control.
User and permission control
Complete activity history
Exports and exceptions
Complete activity history
Exports and exceptions
↔ Swipe through governance and reporting controls
Role and Permission Governance
Give users only the locations, actions and commercial controls approved for them.
- Client, team and user roles
- View, request, approve and edit rights
- Location and destination restrictions
- Permission-change history
Activity and Movement History
See who performed each material action and what changed.
- User, date, time and device
- Previous and new values
- Location and custody movements
- Request, approval and exception events
Operational Reports and Exports
Download current and historical data for review, audit or approved external use.
- Inventory and location reports
- Availability and reservation reports
- Movement, return and care reports
- CSV or spreadsheet export
Exception and Approval Control
Keep uncertain or disputed inventory outside normal availability and action flows.
- Missing, duplicate or mismatched identity
- Wrong location or unavailable quantity
- Commercial or permission conflict
- Owner, due date and resolution history
Inventory-control workflow
Explore, Select, Request, Approve, Execute and Review
The sequence keeps client actions connected to the operational teams and physical inventory that must fulfil them.
↔ Swipe through the inventory-control workflow
Explore
Search and filter the inventory through image-led grid or list views.
Select
Choose individual or bulk inventory with quantities and project context.
Build the Request
Create the inbound, outbound, return, service or shortlist workflow.
Review and Approve
Validate availability, permissions, dates, scope and commercial controls.
Execute and Track
Follow item-level progress, responsible teams, evidence and exceptions.
Report and Govern
Review activity, movement, location, exports, access and final outcomes.
Included control layer
Approved Vault storage and managed-service clients receive the applicable Seller Dashboard visibility and request controls.
Separate Commerce OS scope
A client-owned website, WMS, CRM, integrations and broader software deployment remain part of Vault Commerce OS.
Inventory-control responsibility
Keep Client Action, Vault Execution and Commercial Approval Clear
The dashboard makes responsibility explicit instead of assuming that visibility grants permission to move, publish or commercially release inventory.
Responsibility
Client or Seller
Vault Operations
Commercial or System Owner
Maintain client users and operating preferences
Approve client users and defaults
Apply approved permissions
Control system-wide policy
Search, shortlist and create requests
Responsible within permission
Receive and process requests
Review restricted actions
Maintain physical custody and location
Client-managed where approved
Responsible where scoped
Govern restricted locations
Approve rental, sales or destination use
Approve owner intent
Apply operational readiness
Control destination release
Resolve shortages, mismatches and exceptions
Clarify client facts
Investigate and record
Approve exceptional resolution
Review reports and activity
Review and export
Maintain accurate records
Govern retention and access
↔ Swipe through inventory-control responsibility views
Client or Seller
- Users and defaults Approve
- Search and requests Operate within permission
- Commercial intent Approve
- Reports Review and export
Vault Operations
- Custody and locations Maintain where scoped
- Requests Execute and update
- Exceptions Investigate
- Activity records Maintain
Commercial or System Owner
- System policy Control
- Restricted access Approve
- Destination release Control
- Exceptional resolution Approve
Different inventory-control needs
Configure the Dashboard around the Client and Inventory
The visible fields, filters, actions and approvals should follow the operating model rather than forcing every user into one universal dashboard.
↔ Swipe through the inventory-control use cases
Inventory Management and Seller Control FAQs
Common Questions about Client Inventory Control
The final control set depends on operating ownership, user roles, data depth, locations, request types, destinations and commercial permissions.
Is this a read-only inventory portal?
No. Approved users can search, filter, select, create requests and manage the controls granted to their role.
Can inventory be shown in grid and list views?
Yes. Image-led grid views support visual browsing, while list views support denser operational review.
Can users filter by exact warehouse location?
Yes. Filters can include warehouse, zone, rack, shelf, bin, rail, container and other approved location levels.
Can users select hundreds of items at once?
Yes. Persistent bulk selection can retain items across filters and pages while respecting available quantities and permissions.
Can the selection create inbound, outbound and return requests?
Yes. Selected or structured inventory can be moved into the applicable request builder with dates, quantities and context.
What is available in the Seller Dashboard?
The approved dashboard can include account access, lots, inventory, requests, destinations, fulfilment settings, reports and support.
Can fulfilment ownership be changed by client?
A client-level Vault, vendor or hybrid default can be used, with approved per-item exceptions.
Can users see movement and activity history?
Yes. Material changes can show the responsible user, date, time, previous state and new state.
Can reports be downloaded?
Yes. Approved inventory, location, availability, movement, return and care reports can be exported.
How is this different from Vault Commerce OS?
This is the client control layer for Vault operations. Vault Commerce OS is the broader software platform for client-owned websites, WMS, CRM, integrations and related systems.
Begin with the users, inventory and actions that must be controlled
Tell Us What Clients Must See, Select, Request and Approve
We will map inventory views, filters, bulk actions, request builders, dashboard modules, user permissions, destinations, reports and exception controls.